XPLORE Venture Creator Program Participation Agreement

Welcome to XPLORE Venture Creator, UnternehmerTUM’s start-up pre-incubation program for early-stage technology entrepreneurs. By participating, you agree to the following terms:

About XPLORE Venture Creator

XPLORE Venture Creator is a 10-week, part-time program offering education, coaching, and practical experience to prepare your start-up for incubation and potential seed capital. Participants work actively on their projects using XPLORE's resources, training, and networking opportunities.

UnternehmerTUM’s Support

As part of XPLORE, you’ll receive:

  • Guidance in defining the core technology of your start-up.
  • Market analysis and identification of viable opportunities.
  • Help creating a customer-centric value proposition.
  • Insights into IP, business modeling, sales, and organizational growth.
  • Assistance with focus groups, strategy implementation, and team development.
  • Access to mentors, investors, and expert networks.
  • Pitch training and opportunities to pitch to expert panels.

All services are free of charge.

Participant Commitments

By joining, you agree to:

  • Actively participate in training, coaching, and networking.
  • Set milestones, provide feedback, and regularly update the XPLORE team.
  • Attend and prepare for the Final Pitch Event.
  • Share baseline information for program monitoring and participate in alumni surveys.

Confidentiality

You must keep all program-related information, including materials shared by other teams or UnternehmerTUM, confidential during and after the program. Exceptions apply only to publicly available or independently developed information.

Liability

UnternehmerTUM’s liability is limited to cases of intent and gross negligence. Advice provided during the program is non-binding, and you are responsible for making independent decisions based on it.

Data Protection

Personal data will only be used for program purposes and will not be shared with third parties outside the UnternehmerTUM network. Images or videos from program events may be used for internal documentation or marketing with your consent.

Program Duration and Termination

The agreement begins upon your acceptance into XPLORE and ends upon program completion. UnternehmerTUM reserves the right to terminate participation for cause, such as failure to meet commitments or breaches of confidentiality.

Transfer of data and documents to third parties

Personal data and documents of the participant will be shared with coaches and other participants during the course of the program. For the purpose of protection, each participant has signed a non-disclosure agreement.


Zoom

In certain instances XPLORE Venture Creator may use the online video tool ZOOM. Zoom has its headquarters in San José, California/USA. Meetings are hosted in the following regions: USA, Canada, Japan, and Europe. The data processing, therefore, takes place in a third country. There is a Global Data Processing Addendum with Zoom in accordance with Art. 28 GDPR.
https://zoom.us/docs/doc/Zoom_...
In addition, EU Standard Contractual Clauses 8SCC) have been concluded in accordance with Art. 46 GDPR.

Note: If you access the "Zoom" website, the provider of "Zoom" is responsible for data processing. However, calling up the website is only necessary for using "Zoom" in order to download the software for using "Zoom". You can also use "Zoom" if you enter the respective meeting ID and, if applicable, further access data for the meeting directly in the "Zoom" app. If you do not want to or cannot use the "Zoom" app, the basic functions can also be used via a browser version, which you can also find on the "Zoom" website.

MIRO

We also use the interaction tool Miro.

During the workshop, participants can collect, record, and share topics and ideas via the virtual whiteboard software Miro. If the interaction tool is used, this requires the participants' consent to the use of data by Miro. The associated privacy policy can be found on the homepage of RealtimeBoard, Inc. dba Miro (www.miro.com/legal/privacy-pol...). The following personal data are subject to processing:
User details (if you are participating with a registered account): first name, last name, e-mail address, password (if "single sign-on" is not used), telephone (optional), profile picture (optional)
Meeting metadata: Topic, description (optional), IP address, device/hardware information

Shared content: The content shared on a Miro whiteboard is stored. This can be, for example, text, images, drawings, audio or video files, websites, or integrations from other services.

Aggregated data: Miro stores anonymised data about user behavior such as the geographical location of the dial-in or the type of terminal device. This aggregated data does not allow any conclusion to be drawn about the person and is also stored after the deletion of the individual user.

You have the option to minimize the personal data collected and stored by Miro by participating without registering an account or giving your name.

In its decision of 16 July 2020, Case C-311/18 ("Schrems II"), the European Court of Justice (ECJ) declared the European Commission's adequacy decision on the EU-US Privacy Shield (Privacy Shield Decision 2016/1250) invalid. A level of data protection essentially comparable to European data protection standards does not exist for the USA.

Consequently, a valid adequacy decision of the European Commission with regard to a transfer of personal data to the USA within the meaning of Article 45 (1), (3) of the GDPR does not exist. Furthermore, there are no so-called appropriate safeguards within the meaning of Article 46 (2) and (3) of the GDPR. Possible risks of such data transfers without an adequate decision and without appropriate safeguards result in particular from the fact that an adequate level of data protection cannot be guaranteed. The provider may have to grant government authorities access to the personal data processed. Personal data may therefore be passed on to third parties who process or use the data for their own purposes. Data subjects' rights may not be enforced.

Notion

In order to manage and process the personal Data of Participant, we use the Workspace Tool provided by Notion Labs, Inc, 548 Market St #74567, San Francisco, CA 94104-5401, United States ("Notion").

Notion collects for the use of the software in the context of the provision of services (hereinafter referred to as "services") - various types of data that arise through the use of the services, some of which are provided by UnternehmerTUM as a user of the Workspace Tool and some of which are required for the use of the website. Notion protects personal data by taking all reasonable and necessary technical and organisational measures to ensure that it is not accessible to unauthorised third parties.

We have concluded a contract with Notion Labs with so-called standard contractual clauses in which they undertake to process user data only in accordance with our instructions and to comply with the EU data protection level.

Your rights

You have the following rights:

Right of access according to Article 15 GDPR
Right of rectification under Article 16 of the GDPR
Right to erasure according to Article 17 GDPR
Right to restriction of processing under Article 18 of the GDPR
Right of objection under Article 21 of the GDPR and
Right to data portability under Article 20 of the GDPR.

The restrictions according to §§ 34 and 35 BDSG (= Germany Data Protection Act) apply to the right of information and the right of deletion. In addition, you have the right to file a complaint with a competent data protection supervisory authority (Article 77 GDPR / § 19 BDSG).

You can revoke your consent to the processing of personal data at any time. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected.

Final Provisions


In case any provision in this Participation Agreement shall be or become in whole or in part invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby, and such provision shall be ineffective only to the extent of such invalidity, illegality or unenforceability. Ineffective regulations shall be replaced by effective ones closest to the legal and economic regulation intended by both Parties.

This Participation Agreement and any alteration or amendment may be signed in any number of counterparts (including by electronic signature (DocuSign), PDF, and any other electronic signature. For the avoidance of doubt, the termination/ cancellation of the Participation Agreement is subject to written form (126 BGB).

This Participation Agreement shall be governed by the law of the Federal Republic of Germany to the exclusion of the UN Convention on Contracts for the International Sale of Goods. The statutory provisions on the restriction of the choice of law and on the applicability of mandatory provisions, in particular of the state in which the Participant has his or her habitual residence, if he or she is to be legally regarded as a consumer, shall remain unaffected.